Get It Done 3.0 Out Today

The wait is over, today we released version 3.0 of Get It Done. We have taken considerable time and effort to rewrite the app for speed of use and speed of development. What does this means for you? You will see many updates over the next few months both on in the online app and the mobile apps. Today's update brings you new features such as "Areas of Responsibility" and the long overdue "New Projects". Both features will hopefully make the app easier to use and make you more productive. We have also built all new iPhone/iPad/Android apps from the ground up so that we can come out with updates across all devices quickly and consistently.

Areas of Responsibility

The first big thing you will notice is the addition of "Areas of Responsibility". This a a way to separate the different areas of your life like 'home',  'work', and 'hobby'. You can switch between the areas by clicking on the area menu.

Areas of Responsibility

Smart Groups and Projects

We move everyone's old 'Projects' to something we call 'Smart Groups'. Same thing as projects but we just changed the name and icon. 'Projects' in it's new version will be not tied to tags and this paves the way for many more improvements we would like to make to projects. We also gave people an easy way to convert their old projects to the new type if they so wish (from the edit smart groups dialog) .

NOTE: You can convert a Smart Group into a Project from the edit Smart Groups dialog

Smart Groups and Projects

Another change you will notice is that if you click on the project icon it will pop up a list of projects you can add this task to, it is broken up by areas then projects:

Projects

Mobile Apps

IMPORTANT NOTICE: Because of incompatibilities with the old app and the new app you will not be able to upgrade your mobile app through the app store, you will have to download the NEW app through the store on your device!

You will know you have the latest version by the new icon (iPhone/iPad only), Android users will have to look to see if the app looks like the screen shots below:

There are 3 ways you can Get It Done on your mobile device:

  • Access the mobile version through the iPhone/iPad/Android's web browser: http://getitdoneapp.com/m
  • Dedicated Android app. Scan the barcode below or search for Get It Done in the Android Market:
  • Dedicated iPhone/iPad app: Search for "Get It Done" or click here: http://itunes.apple.com/us/app/get-it-done-tasks/id412823147?mt=8&ls=1 to download the app

The mobile apps have been re-written from the ground up so that we can support a wider range of phones and tablets. In the upcoming year there are a lot of new and exciting devices coming out and we wanted to be sure you can use Get It Done on whatever device you choose. Another big reason for the new apps is that we can now come out with updates much faster across all devices. We have apps in the app store and you can also access the mobile version in your phone's web browser at http://getitdoneapp.com/m.

Check out some of the screen shots, Android and iPhone apps now have the same exact interface so that you can switch phone and not learn a new program.

iPhone/Android

iPhone/Android

iPhone/Android

iPad

iPad

What's Next?

Here are a few things we will be working on in the next few weeks:

  • We will be taking all we learned from making fast mobile apps and bringing it to the web version. This means you should see many speed improvements on the web app in the coming weeks.
  • We will also be improving the mobile apps to bring the functionality up to par with the web app.
  • Fixing bugs, we are not perfect so there wil be bugs in our app, we are now in a position where we can iterate much faster so bugs will get fixed much faster.

Hope you enjoy the new apps, we are hard at work with a bunch of new updates across the board so stay tuned!

Get It Done Android App Out Today!

We are very excited about our launch of our Get It Done Android app. We had fun making it and we think it will be a great app for anyone who uses getitdoneapp.com and has an Android phone.

Here is a quick preview of the app:

iPhone Task  Manager

See all your projects and find your focus quickly from your home screen

iPhone todo  list

See all of your tasks for today all in one easy to read list

iPhone  project Manager

Quickly and easily move your tasks in your projects list

iPhone task  manager

Add notes, tags (or categories), and due dates to each task

iPhone Task Manager

See what you have to do today and add tasks
without even opening the app with the Get It Done widget

Search the Android Market on your phone for "getitdone" or scan the barcode below to get the app!

Sneak Preview - GID Android App

We have been hard at work creating the best Android task app on the market. We are just a few weeks out but we wanted to give a little teaser:

We are pretty excited about this app, stay tuned for more news!

15 Ways to Be More Productive

original article from Inc.com

Skip Meetings

"Meetings are a waste of time unless you are closing a deal. There are so many ways to communicate in real time or asynchronously that any meeting you actually sit for should have a duration and set outcome before you agree to go."

Mark Cuban owns the Dallas Mavericks and is the CEO of HDNet. He has been launching, buying and selling companies for a quarter of a century.

Live by the "Two-Pizza" Rule

"Interaction should be constant, not crammed into meetings once a week. You just turn around in your chair and bounce an idea off one of the other 10 people in your office. Keep the floor plan open so people can talk to each other. As the company gets bigger, keep dividing it into smaller and smaller groups. Follow Jeff Bezos’s two-pizza rule: Project teams should be small enough to feed with two pizzas. At Hunch, we don't have meetings unless absolutely necessary. When I used to have meetings, though, this is how I would do it: There would be an agenda distributed before the meeting. Everybody would stand. At the beginning of the meeting, everyone would drink 16 ounces of water. We would discuss everything on the agenda, make all the decisions that needed to be made, and the meeting would be over when the first person had to go to the bathroom."

Caterina Fake is the co-founder of the photo-sharing site Flickr. Her new start-up is Hunch, a website in New York City that takes user input to make recommendations on thousands of subjects.

Answer the Phone

"Communication is key. I call the CEO or chairperson of every one of my major clients every day. I like the directness of phone conversations; you don’t miss things the way you do with e-mail. I also carry my cell phone around the building, and my employees do as well. We have a rule: I answer their calls and they answer my calls. Also, cut down on sleep. Why would you sleep when it’s time to live? Sleeping isn’t living. You sleep when you die. I get up at 3:30 every morning and I’m at the gym by 4. Then I ride 25 miles on my bike before breakfast. Being in shape is what gives me energy."

Jordan Zimmerman is the founder of Zimmerman Advertising, which has 22 offices and billings in excess of $2.6 billion.

Organize Your Daily Interruptions

"My executive assistant, Haley Carroll, e-mails me a daily memo, which I read after I go home every night. It's in four parts, and the first part is my next day's schedule. Then comes a list of questions that cropped up during the day -- maybe someone wants to know whether I have feedback on the new Hudson Yards Catering logo. She aggregates them so she doesn't have to interrupt me repeatedly during office hours. I'll respond to those right away. The third part of the e-mail is FYIs: information I don't have to act on but might like to know. Maybe my mother called to make a reservation for her neighbor next week at Blue Smoke. Or there might be a change in my schedule. Finally, there is a section of longer-term reminders. I promised to write a blurb for a friend's book. I want to plan a vacation, so I need to check on my kids' school schedules. We started the memos only last year, and I don't know how we managed without them. I care about the details. This way, I don't worry that I'm missing anything."

Danny Meyer is the CEO of Union Square Hospitality Group, which owns 13 New York city restaurants, including Gramercy Tavern and Eleven Madison Park.

Always Be Interviewing

"I used to think business was 50 percent having the right people. Now I think it’s 80 percent. The best way to be productive is to have a great team. So I spend more time than most CEOs on human resources. I carry a little notebook with the names of 35 or 40 people in the company, and every week I look at it to make sure I’m in touch with everyone. The top eight or 10 people I’m going to see automatically. But there are always 20 or 30 people who are up-and-comers or one or two levels down, and I wan them to know I’m paying attention. Once a quarter, I go through my list of contacts—a couple of thousand of them—to see if there’s anyone I should be reaching out to about a job. Intensive as all of this is, I ultimately save time, because I can delegate with confidence."

Kevin P. Ryan’s encore to DoubleClick—the ad-serving behemoth he sold for $1.1 billion to private equity firm Hellman&Friedman in 2005—is AlleyCorp, a variety pack of Internet start-ups he founded in New York City.

Hire for Flexibility

"Zipcar challenged us to think about how we could use a car on an hourly basis instead of a daily basis. I’d like to challenge business people to think about what they would do if they could have talent on demand. Hiring contractors is more cost-efficient than hiring people full-time and less time-consuming than doing it yourself because you can hire an expert for whatever task you need to accomplish."

Julie Ruvolo is co-founder and COO of Solvate, a New York City-based provider of offsite office assistants.

Rank Items on Your To-Do List

"Make the next day’s “to do” list before you leave the office. Rate each item A, B, or C based on its importance, and work on A items first. The productiveness of any meeting depends on the advance thought given the agenda, and you should never leave a meeting without writing a follow-up list with each item assigned to one person. And go outside. All the big ideas are on the outside. You’ll never have a creative idea at your desk."

Barbara Corcoran made her mark building one of New York’s largest real estate companies. Today, she is a panelist on the ABC program Shark Tank and runs a much smaller firm that works with the start-ups she chooses to invest in on that show.

Use E-mail to Document

"When scheduling travel and social activities, I like to communicate plans through e-mail to both family and colleagues to keep an easy record of correspondence rather than relying on a possibly hurried conversation."

Karl Hoagland is the founder of Larkspur Hotels and Restaurants, in Larkspur, California. It recorded $20 million in sales in 2009.

Use a Wiki to Capture Ideas

"A lot of productivity is capturing ideas. I use a wiki—it’s more valuable than e-mail for running a company—and I have a page for every person with whom I interact frequently."

Garrett Camp is the founder of StumbleUpon, a Web service in San Francisco that helps users find relevant content based on others’ recommendations.

Be Extra-Productive During Off-Hours

"I get almost as much done outside normal office hours as during them. I’ll interview people on Saturdays, late at night, early in the morning. If I’m trying to solve a particularly difficult problem, I’ll come in on the weekend, when there’s less going on, and spend a day focusing on it. I read technology manuals and watch video tutorials late at night. During start-up, I think you have the choice of being productive or having a social life, and I’ve choosen being productive."

Seth Priebatsch (center) is CEO of SCVNGR, a Boston-based start-up that helps organizations engage people through location-based smartphone games.

Shrink Your Mental Deadlines

"If I think something is going to take me an hour, I give myself 40 minutes. By shrinking your mental deadlines, you work faster and with greater focus. I also schedule time every week on my calendar for quiet, concentrated PowerTime where I only work on my most important activities. A “Stop Doing” list is as important as a “To Do” list. A “To Do” list is easy, you just keep adding to it and the more you have on it, the more important you may feel. But “Stop Doing” is more difficult because you have to give up some things."

Krissi Barr is the founder of Barr Corporate Success, a business consulting firm in Cincinnati. She is also the author of Plugged – How To Dig Out and Get The Right Things Done.

Always Save Time to Exercise

"With the exception of one or two days a year, I work out every single day. Fitting a workout into the work day reduces stress, keeps you healthy, and is great for getting “alone time” to work out business and personal problems. When someone asks for a non work-related meeting, see if they are up for doing the meeting while running or biking together. Work out at lunchtime and then eat at your desk."

Mike Cassidy is the CEO of travel and tour site Ruba. He has also been the co-founder and CEO of Xfire (a company that helps gamers play online with their friends), Direct Hit (an internet search engine), and Sylus Innovation (which produced a computer telephony software).

Schedule Time to Focus on the Big Picture

"For me, a big part of productivity is being agile. I like to leave a lot of blocks in my day open. On an average day, I'm only 50 percent scheduled, though occasionally it gets as high as 80 percent. That's imperative, because often something comes up out of nowhere. Recently, for example, an important new partner came to the office and unexpectedly brought the CEO. The team came to me and said, "Oh, my God; their CEO came. Do you have a window this afternoon?" I had a window. And at the end of the hour the CEO and I spent together, we'd identified new markets and positioned the company to be a global as well as domestic partner. If I have a free block and nothing presents itself, I catch up on industry reports, self-education, and big-picture thinking. In a packed schedule, those things can get neglected. They shouldn't be."

Scott Lang is CEO of Silver Spring Networks, a developer of smart energy grids, based in Redwood City, California.

Avoid Multitasking

"Don't multitask. Multitasking is something we all do these days. The problem is our brains just aren’t cut out for it. When you multitask, you’re interfering with your brain’s ability to perform at max-capacity. Yes, you can walk and chew gum at the same time. You can fold laundry while talking to a friend on the phone. Clowns can ride a unicycle while juggling brightly colored balls. These are role tasks that don’t demand a lot of brain power. But in most cases, multitasking=lesstasking. When you make those shifts from one context to another, you risk dropping things from your short-term memory. Do one thing at a time, minimize context shifts, maximize brain power!"

Douglas Merrill is the author of “Getting Organized in the Google Era” and former CIO of Google.

Review Your Productivity at the End of the Day

"The most difficult aspect of being a CEO is you driving your day, and not letting the day drive you. By looking through tasks each morning and resolving to allocate the time to concentrate on the CEO priorities, the actions only the CEO can take to move the company forward, you can keep your eye on moving the company forward. At the end of the day, I always checked whether I had taken action on my top three priorities. If the answer was "no," I stayed in the office until I made progress on them."

Bob Compton is the CEO of Vontoo, a voice broadcasting technology company, and the Chairman of ExactTarget, an on-demand e-mail marketing and one-to-one digital communication platform.

Help us Speak Your Language

We need your help! We want to localize 'Get It Done' for your language but we need your help to do it.

What can you do to help?

  1. Click here to open the Google Spreadsheet of strings we need localized
  2. Find the column on the top of the page for your language. If it is not already there you can add a new column
  3. Translate the English string to your language and enter it under your language's column

And that's it. If we have a translation for your language, the next version of our app should be localized for you. I tried to organize it as best as possible so that you can get the context but if anything is not clear let us know.

Thanks for your help!

iPhone and Web App Updated

Today we released a new version of our iPhone app (version 1.0 (35)) and a new version of our web app. The changes where mostly bug fixes but there are a few small features which should make some of your lives a little easier.

To get the latest iPhone app go into the App Store on your iPhone and click updates. If you do not have the latest version it should show up here. Just click 'update all' and it should start downloading.

To update the web app just click the 'reload' button on your web browser the next time you are logged into the app.

Bugs Fixed

  • fixed issue with dragging tasks in Internet Explorer
  • '&' are getting converted to '&' during a sync
  • periods were getting stripped out during sync
  • receive emails that are utf8 encoded
  • fix UI issue with many tags
  • fixed issue with some tasks not showing up in calendar

Features

Email tasks through export menu

This is a small but powerful feature. You can now email anyone a list of your tasks. This is how it works:

First go into the focus or project that you want the tasks emailed from. If you click a tag you can further refine the list that you are going to email

Choose the tasks that you want to email

Next at the bottom of your screen click 'Export' and then 'Email current view'

Email current view

You should now see the following dialog

Email current view

All you have to do now is enter the email address of the person you want to email this list to and then click 'Email tasks'. That's it!

International date format

You can now set the format for your dates. We have many people who use Get It Done that are not from the United States and it must have been frustrating to always read the dates the American way. To change the date format just go into your settings and just change the drop down menu:

International Date Format

Trash and Completed Items

We have changed the way 'Trash' and 'Completed items' work on the web app. There is now a dedicated Trash where you can drag any task that you do not need anymore. We also changed the functionally of Completed Items so that it is not a real folder but instead lists all the Completed Items that are anywhere in your app. Some people like to keep around their completed items in their Today view so this would be an easy way to see all of them quickly and easily. All of your tasks that are checked off should eventually be moved into the trash.

Completed Dates

you will now notice that the date the task was completed will now appear next to the task check box:

Completed Items Due Date

There were many other minor improvements and stability fixes behind the scenes but these are all the major enhancements to the app.

I hope you enjoy!

Get It Done featured in the iTunes App Store

We are very excited to announce that our iPhone app has been hand-selected by Apple to be featured in the iTunes App Store! Thanks for all the great feedback which helped get us here, and keep it coming so that we can make the app even better!

Get It Done featured in the iTunes app store!

Get It Done just got a lot better!

We just release a new version of our app; here is an overview of what has changed. We will go into more detail in the following days so stay tuned.

Redesigned UI

We made it very quick and easy to edit your due dates and tags right from the list. You no longer need to open a task to change the tags or due date.

We also added a new toolbar to the bottom of the screen.  We wanted to add more features but had no place to put them so we made this handy menu to keep things clean, neat, and organized.

We also removed the trash and we automatically (if you want) empty your completed items folder after items have been completed for a day, week, or month. By combining the trash and completed items folder, we hope to make the UI cleaner, faster, and easier to use.

Updated Blog

We now have a blog we can be proud of. We updated everything from the design to the organization. Hopefully, you will find it easier to find what you are looking for.

Speed improvements

There have been many speed improvements across the board. Faster loading, faster UI, faster servers, keyboard shortcuts, and better-designed UI so you can get things done quicker.

Find

Ever wonder what happened to that "call your mom" task?  You can now search any task from one easy-to-use screen.

Keyboard Shortcuts

Want to add a task? Just press '+'. Want to cycle through tags or categories?  Just use your arrow keys. Want to add a task? Just start typing. It's fast and easy.

Calendar Sync

If you use a calendar system like google calendar or iCal, you can subscribe to a calendar that lists all of your tasks in your today folder, as well as any tasks with a due date.

Export/Backup

We always back up your data automatically.  However, now you can do it yourself now by just downloading them to a convenient csv spreadsheet.

if you haven't already sign up for Get It Done now!

How to sync my tasks with Apple OS X iCal?

If you haven't already, you will need to first check out: How do I sync my tasks to my calendar?

1. Open up iCal on your computer.  It should be located in your Applications folder.

2. Click 'Subscribe...' which is under 'Calendar'  in the top menu:

Click: Subscribe...

3. In the following box, type in your unique 'Get It Done' calendar address. This link is located in your 'Calendar Sync' tab within your Get It Done settings. If you do not know where to find this, you should first read: How do I sync my tasks to my calendar?

Type in the address of your Get It Done calendar

And that's it! Your tasks should now show up in your Apple OS X iCal. Click 'Refresh' to manually update your calendar or 'Get Info' to change the Auto-refresh rate:

To Update the Calendar

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