How to sync my tasks with Apple OS X iCal?

If you haven't already, you will need to first check out: How do I sync my tasks to my calendar?

1. Open up iCal on your computer.  It should be located in your Applications folder.

2. Click 'Subscribe...' which is under 'Calendar'  in the top menu:

Click: Subscribe...

3. In the following box, type in your unique 'Get It Done' calendar address. This link is located in your 'Calendar Sync' tab within your Get It Done settings. If you do not know where to find this, you should first read: How do I sync my tasks to my calendar?

Type in the address of your Get It Done calendar

And that's it! Your tasks should now show up in your Apple OS X iCal. Click 'Refresh' to manually update your calendar or 'Get Info' to change the Auto-refresh rate:

To Update the Calendar

How to sync my tasks with Google Calendar?

If you haven't already, you will need to first check out: How do I sync my tasks to my calendar?

1. Open up your Google Calendar by going to

2. Click 'Add by URL' which is under 'Add'  in the lower left corner of your screen:

Add iCal

3. In the following box, type in your unique 'Get It Done' calendar address. This link is located in your 'Calendar Sync' tab within your Get It Done settings. If you do not know where to find this, you should first read: How do I sync my tasks to my calendar?

Type in your unique Get It Done calendar address

And that's it! Your tasks should now show up in your Google Calendar. Google could be REALLY slow to update calendar feeds so you might have to wait for changes to be reflected on your calendar.

How do I sync tasks to my calendar?

To sync your tasks with your online calendar:

You will first need to be logged into your 'Get It Done' account:

1. Click on 'Subscribe to Calendar' in the 'Export' menu at the bottom of your screen:

Click: Subscribe to Calendar

2. Click 'Enable calendar syncing' check box:

Show items that have due dates

If this option is checked, any task that has a due date will show up in your calendar on the specified due date.

Show items in my 'Today' folder

If this option is checked, ALL of your tasks in your 'Today' folder will show up in your calendar under today's date.

This is your unique address you will use to subscribe to your online calendar. We will talk more about how to use this address in the tutorials below.

Select what calendar system you are using:

Web App and iPhone App Update

Today we updated the web app and iPhone app. This update was mostly bug fixes and a few small changes to make the apps easier to use. As always let us know if you are having any problems.

iPhone Updates

Build 26
- iPhone app update release candidate
- edit notes in landscape
- sync when delete projects
- surpress empty data error message
- sync after done, not every rearrange
- shorten status message
Web App Updates

- changed email preferences to be easier to use
- added preference for receiving newsletter
- added the ability to delete one's account
- fixed after completion date was off if it was already overdue
- fixed bug where there was a problem signing up a teammate
- fixed bug where scheduled tasks are sometimes not getting set correctly
- we could now move a scheduled item into today
- fixed issue where cc emails were not getting added to task list
- when we delete the last tag of a project we now delete it
- new dialog comes up if you move a task into a project
- added terms of use, privacy policy, and refund policy
- fixed issue where repeat is coming up twice

iPhone App Approved!

The easiest todo list and task manager is now on the iPhone!

Access your Get It Done online account wirelessly from anywhere in the world now from your iPhone. Our iPhone app gives you access to all of your tasks and projects so that you can get things done on the road.

  • Add notes, tags (or categories), and due dates to each task
  • Rearrange lists with ease
  • Filter lists with tags or categories
  • Organize advanced lists with projects
  • Sync wirelessly with your online account

Buy 'Get It Done' (iPhone task manager) for $4.99.

iphone task manager

New Version Out Today

We just released a new version of Get It Done today and we think it is great. Here is a list of some of the changes:

- iPhone ready!! We are submitting to Apple this week so keep an eye out for the app!
- we no longer sync if account expired
- made a clear button for the sync log
- iPhone now syncs all tasks, tags, and projects
- tweaked check button, fixed bugs with this
- we now scroll the tags top bar if there are too many to display
- made loading of tasks much faster
- drag and drop of tasks is now much faster
- new screen for expired accounts
- fixed bugs with scheduled items
- removed "show in today" it was too confusing and never used
- repeat todos now have the tags of their parent
- delete and replace tags now works for projects too
- fixed many bugs with repeat todos

As always if you have any problems let us know!

More updates!

We just upload a boatload of changes. Let us know what you think!

- files now open in a new window
- logo now goes to your homepage if you are logged in
- Fixed timezone hour offset
- made changing to a different tag much faster
- fixed a bunch of bugs with projects
- we don't send reminder emails if your trial has expired
- re-factored code so the app loads faster
- fixed bug where sometimes you couldn't edit titles
- made loading of todos faster
- drag and drop now scrolls the task window

Get It Done is now easier and more powerful

We have just made some pretty big updates to our Get It Done GTD task manager.

File attachments
Anytime you email yourself a file or attach a file through the web UI we now store the files for you on the Amazon s3 server. What does this mean to you? Faster downloads no matter where you live in the world!

iPhone Syncing
We fixed many bugs with syncing the iPhone with Get It Done. We will be submitting the iPhone app to Apple in about a week so stay tuned to get your copy.

ProjectsProjects Are Easier to Use
We have had a lot of requests to make it more visible if a task is part of a project. You will now notice the project icon to the right of any task that is in one of your projects. We have also made some minor changes to how tags work in projects to make it easier for you to sort your tasks.

Print List
Need to give employees a task list or you'll be away from your computer but still need your list of tasks. Our new printable lists make it quick and easy to take your list on the go.

Hide your Focus
Since many of you are using a lot of projects with Get It Done we gave you the ability to hide the Focus and Old Items lists from the left column. This will give you more space and keep out of sight anything that you don't want to see.

Many bug fixes and UI tweaks
We also fixed a ton of bugs and made some minor improvements to the user interface. If you have any problems, questions, or bugs just click 'help' at the top of any page and let us know!

How <i>Getting Things Done</i> Saved My Business and My Family

Yes, you read the title right; David Allen's book Getting Things Done saved my business and my family.

To start this story, let’s go back a few years. I had just left a software engineering job to work for a garden center that just happens to be my family’s business. Anyone who has worked in a family business should know how difficult it often is to work with other family members. In this case, my older brother, my younger brother, and I were taking over the family business started by my mother and father.

The Garden Center

The first few years were chaos. For starters, my parents were not the most organized individuals. They did a great job starting and running the garden center but it quickly became clear that their system was not going to work for us.

Then, we were hit with the housing market crash. As everyone knows, the market just plummeted; people stopped buying houses, which means builders stopped building houses. Thus, almost all of our contractor customers no longer had work — so there was a pretty big drop in sales for the garden center.

This was followed by the biggest recession our business — in fact, our country — has seen since the Great Depression, and not many people I know were around then, since it was 80 years ago. Not only were contractors not buying from us but homeowners were cutting back, too.

And one more thing … that year, the big box store Lowes opened right next door to our garden center. Just what we needed: more competition for an already shrunken market.

Things couldn't get much worse. Profits were nonexistent and my brothers and I were fighting every day because of the stress. It seemed that there was just too much work to do and not enough time to do it. Strange, isn’t it — less business, but more work? Anyway, the questions became: Can our company survive this situation? Can my brothers and I be able to work this out without killing each other?

One day, someone who knew of our situation gave me the book Getting Things Done (otherwise known as GTD) by David Allen. I had heard about the book before but never really looked into. One stressful day, after coming home from the garden center, I saw the book sitting on my coffee table and I started to read. As I got about half way through the book, I just couldn't read any more. It was as if someone had turned a light on and I now could see clearly.

I immediately began to write down everything that that I had to do that I could think of — everything from tasks at work to things that I wanted to get done around the house. After this hour or so “brain dump,” I realized that David Allen was right; writing down all your tasks and getting them out of your head gives you a "mind like water." Almost immediately, I was calmer and less stressed. At that moment, I knew this book had changed my life.

The next day at work seemed like I was at a new job. My mission there now was clear: I will apply the GTD rules from the book to my entire workflow. Within a few hours, I had found a place for all the papers that were cluttering up my desk. I made “next action” folders, an inbox and my favorite, a “someday” folder. That’s where I put all my papers and ideas that I know I want to look into someday but can’t do now (and the top of my desk is not the place to keep these papers).

My next mission was to get my brothers on board with this new way of doing things. It took some coaxing but within a week they both had read the book and were organizing their workspaces based on the way they interpreted the book. It was refreshing to walk through an office that was clutter free and had everything more organized. My brothers and I felt less stressed and could see clearer. The fighting and bickering stopped and we were able to concentrate on the business at hand — figuring out a way to make money in the worst conditions that we could imagine.

Within the next few weeks we came up with a game plan that involved cutting costs anywhere possible, keeping less inventory, and increasing sales through a new “Landscape Makeover” service idea that we had been playing around with. We needed to be smarter and leaner, and we needed to differentiate us from the bog box stores that were popping up all around us.

Watering the garden

Fast-forward six months. The big spring rush is over and our game plan turned out to be a huge success! The “Landscape Makeover” seemed to have struck a chord with the homeowners, and between that and our cost cutting and inventory reducing procedures, we had the most profitable spring season in a long time. Even better, my brothers and I are communicating better and (almost) never fight anymore.

The book also helped free up my time so well that I was able to lean on my software engineering background and create a tool to help me organize my home and work life all from an easy web site and an iPhone companion app. Working a few hours each night for about six months, I created About the only negative factor in creating this new app is that my wife also is on it, so I no longer can use the “I forgot” excuse because she now is able to “assign” me house work.

So, I say thanks to David Allen and his book Getting Things Done. As you can see, I wasn't exaggerating; it really saved my business and my family.

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